Add a Floorplan


OfficeRnD Flex interactive floorplans enable you to represent your office space in a convenient and meaningful way. They are based on your original floorplans with a few interactive layers added on top.

Once your floorplan is properly uploaded and configured, you will be able to click and select desks, offices, and other resources to interact with them:

  • Set target/list prices;
  • Assign members, teams, and memberships;
  • Manage availability and more.

Upload Floorplans

Follow these steps to import your floorplans:

  1. Export your floorplans to a PDF or an image format (PNG or JPG format).
  2. Send them to and let us know which file corresponds to which location and floor. Please be aware that completion usually takes between 3-5 business days for such requests.

Or manually upload and configure the floorplans following these steps:

  1. Manually Upload a Floorplan
  2. Draw an Interactive Layer
  3. Configure the Floor Design
  4. Add Resources

Manually Upload a Floorplan

  • Make sure your floorplan is exported in an image file (PNG or JPG format).
  • Navigate to Space/Locations.
  • At the upper right, click Add location, if the location of your floorplan doesn't exist. 
  • At the upper right, click Add floor.
  • Select its Location.
  • Set its Name, Floor, under Area set its size, and under Target set the targeted revenue for the resources on the floor. 
  • Click Upload and select the image file representing the floorplan.
  • Set the Is Open check-box depending on the current state of the floor. You can keep this option de-selected while you configure the floorplan and only mark the floor open when it's ready for business. 
  • Click Add


Once uploaded, your floorplan will be the background of your interactive OfficeRnD Flex floor.

Draw an Interactive Layer

Once you close the Floor dialog, you can click on the floorplan and open the OfficeR&D Designer. To start sketching out the floorplan you can click on the Design button with the paintbrush icon in the upper right. The next step is to Measure the floorplan. This will put your floorplan in perspective.

  • If your floorplan has measures on it, you can click on a point where the measure starts and second click where it ends. Then add the real length of the measurement on the floorplan in the small box at the bottom of the screen.
  • If it doesn't have measures, you can either measure a desk, a door or something that you know how long it is. For example, a standard desk could be 120cm.
  • If you need to change the measurement units of your space from sq.m (EU/metrics) to sq.ft (US/imperial) and vice versa you can check out this article.

After you're done with the measures you can start drawing.

  1. Start with the Walls. In order to draw walls, you need to use the Wall tool, 3rd on the top.
  2. Then add the Doors. You may need to rotate or reposition the door.
  3. Next is to draw the Zones - Meeting Rooms, Private Offices, Kitchens, etc. Draw the zones by using the Zone tool (4th on top). Click on the wall points and when you're ready, click Enter.
  4. The last step is to add the desks. Before adding them, you need to make sure that the desk shape in the toolbox is the right size.
  5. Once ready, you can click Finish Design and go to Manage mode.

Floorplan options menu:

  • Upload - using this option you can upload a new image of the floorplan.
  • Rotate - this will help you rotate the already sketched floorplan.
  • Remove background - if you uploaded the wrong floorplan or just want to remove the current background you can do that by clicking this button.
  • Rescale background - this provides the option to rescale the background image only. Clicking this will change your cursor and allow you to create a line on the floorplan and it will show you the equivalent length of that line in real life. On the bottom, you will see a box where you can change that.
  • Rescale everything - this option is going to rescale not only the background image but the scaled floorplan, too. 
  • Move background - this option enables you to move the background anywhere on the screen.

Layers menu: 

In this menu, you can choose which layer you want to exclude or include without changing the actual floorplan. You can choose between the following layers:

  • Floorplan
  • Walls
  • Zones
  • Labels
  • Resources

It is always a good idea to perceive this information by checking our article with a visual representation on how to Edit Floor Plans (Basics)

Once you're done with the Design, you may want to add the Resources and Inventory.

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