Limit Employee Access by Location

In some cases you might need to restrict your employees' bookings to only one location or a floor from that location, making all the other offices and floors inaccessible to them. This is where the Location Access settings come in handy.

Such restrictions can be configured from Workplace/Location Access. You can apply only one access policy to Teams or Employees. A default policy is applied to every employee, allowing access to all open locations and floors.

Create Location Access Policies

To start with creating policies, navigate to Workplace/Location Access.

1. Click Add Policy.

2. Give it a Name.

3. Choose Location(s) and Floor(s) to limit access to them only.

4. Click Next.


5. Use the Search field to select the employee(s) and/or team(s) to whom the policy is applicable.

6. Click Next.


7. Review the policy and hit Save Policy when you're done. Note that OfficeRnD will notify you about potential conflicts like the one from the example below: Some employees will lose access to their home location.


As a result, the team(s) and/or employee(s) you specified will not be able to see other locations and floors and book resources there.


To determine which policy applies to a user, we use the following prioritisation logic:

  1. If the user is added individually to a location access policy, that policy takes priority (even if their primary team is in a different policy).
  2. Otherwise, the user is added to their Primary Team’s location access policy.


  • The policies can be edited at any given time. You can easily add/remove other locations, floors, team(s), and employee(s).
  • If you add a policy to a team and add a different policy to an employee that's part of this team, the employee's policy will take precedence.
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