➤ Product: OfficeRnD Flex.
➤ Who: Admins with billing permissions.
➤ Where: On the Admin Portal, under Billing > Resource Rates.
➤ Availability: All Flex plans.
Running a hot desk area or shared office means pricing gets complicated fast. You might charge one price on weekdays and another on weekends, offer a cheaper weekly or monthly rate, and let some members pay with day passes while others pay in credits. Daily resource rates hold all of those rules in one place, so the correct price applies automatically every time a member books.
In OfficeRnD Flex, a daily resource rate is configured alongside billing plans and revenue accounts. This article explains how daily rates work, how they handle weekend bookings, and when a daily rate is a better fit than an hourly one.
In this article:
Understand how daily resource rates work.
Set weekend pricing for bookings.
Choose a payment method and link extras.
Decide when to use a daily rate instead of an hourly rate.
Before you start
Set up a few things before you create a daily resource rate:
Create any one-off fees you want to offer as extras. Set up a billing plan →
Set up a revenue account to associate with the rate. Set up a revenue account →
You should also get an idea of what hourly resource rates are to understand the difference between the two. Understand how hourly Resource Rates work →
How daily resource rates work
A daily resource rate defines pricing for full-day, weekly, and monthly bookings. You have flexibility in how you price bookings for your resources: you can set separate weekend pricing and lower prices for weekly and monthly bookings. You can also control how members pay: with day passes, credits and coins, or your space's default currency.
How does it work? You link each bookable resource, such as a meeting room, a hot desk, or a private office, to a resource rate. When that resource is booked through the Member Portal or the Growth Hub storefront, OfficeRnD Flex calculates the price using the lowest applicable rate.
Here is what you can configure for daily resource rates:
A payment method: Currency or Credits/Coins vs. Day Passes.
Base pricing options for bookings lasting a day, a week, or a month.
Optional extras that members receive as part of the booking.
A Revenue Account where booking charges flow automatically.
Cancellation and booking policies that define the booking rules.
You can create one or more Daily Resource Rates depending on your booking needs. You can create and manage all Resource Rates from the Flex Admin Portal under Billing > Resource Rates.
Set weekend pricing
Weekend bookings follow a specific set of rules if you don't restrict bookings outside business hours. Members can then book on Saturdays and Sundays, and the price they pay depends on whether you configured a weekend rate.
If you set a weekend rate, that rate applies on weekends.
If you don't set a weekend rate, the business-hours rate applies on weekends too.
To make weekend bookings free, create a weekend rate and set it to $0. Leaving the weekend rate blank does not make weekends free, because the business-hours rate takes over.
Use case examples
The examples below show common ways spaces configure daily rates.
Daily rates for hot desks
If you run a hot desk area, create a rate that lets members book by the day or week. Add weekend pricing to encourage off-peak use, and allow payment with day passes.
Monthly office bookings
If you want to reward longer stays in daily offices, set a lower monthly rate in the daily resource rate settings.
Add-ons for daily bookings
If some members want extra services, such as locker access or coffee, link those extras directly to the rate.
Best practices
These tips help you set up daily rates that match how your space runs.
If a resource is booked for short periods, such as a meeting room, use an hourly rate instead. Create an hourly resource rate →
If your space is quieter or busier on weekends, set a separate weekend price.
If you charge in day passes, remember that a full day pass is always spent regardless of booking length. A half-day booking still costs 1 day pass.
If you offer extras, link only the ones relevant to the resource. Don't overload a rate with unrelated add-ons.
Tip: Double-check how your revenue accounts and cancellation policies are configured before you assign them to a rate.
FAQ: Daily resource rates
What are daily resource rates?
Daily resource rates set how much you charge members to use a resource, such as a desk, for a full day, a week, a month, or a weekend.
When should I use a billing plan, and when should I use a resource rate?
Resource rates and billing plans are two pricing models you can apply to what you offer in your space. Resource rates price bookable resources, such as desks. Billing plans include pricing for other recurring or one-time services, such as office rentals, dedicated desks, or printing. Understand the difference between billing plans and resource rates →
Can members pay with day passes?
If you select day passes as the payment method for the resource rate, members will be able to pay with day passes for all resources that use that rate. Keep in mind that 1 day pass always covers exactly 1 full day, even for a shorter booking.
Can I charge a different price on weekends?
You can set a separate rate for weekend bookings. Create a weekend rate and enter the price you want to apply on Saturdays and Sundays.
What happens if I don't set a weekend price?
If you don't set a weekend price, the business-hours rate applies on weekends. To make weekends free, create a weekend rate and set it to $0.
Can I add extras to a resource rate?
You can add extras to a resource rate. Create a one-off fee for each extra first, then select those extras when you set up the rate.
How does OfficeRnD Flex calculate the price when multiple rates apply?
When multiple prices apply, OfficeRnD Flex always uses the lowest applicable price.
Which resources should use an hourly rate instead of a daily rate?
Resources booked for short periods, such as meeting rooms, should use an hourly rate instead of a daily rate, unless you want them booked only in daily increments. You can still set a full-day price inside an hourly rate, for example, to discount longer bookings. To do that, set a price per day.
Read next