Day Passes in OfficeRnD allow you to manage workspace access for members with limited usage needs. By setting a limit on the number of days a member can check in, Day Passes help maintain efficient space utilization. Once a member's limit is reached, they can no longer enter your space.
This article explains how Day Passes are used, the conditions for their automatic activation, and how to enable features like Half-Day Passes. To learn how to issue Day Passes, refer to this article.
Using Day Passes
When a member checks in or out, the system records the time and date of each event. Once both events are recorded, a Day Pass is marked as "Used."
If a member is not checked out by midnight, the system will automatically check them out at the start of the next day.
This behavior is enabled by default for some members but may require manual activation for others, depending on the setup.
When is the 'Use Day Passes' option activated automatically?
The Use Day Passes option is automatically activated when:
A member purchases a monthly membership that grants Day Passes.
A one-off service grants a specified number of Day Passes.
Additionally, members must meet one of these conditions:
No active memberships: The member or their company has no active memberships.
Only Day Pass memberships: The member or their company holds memberships that exclusively grant Day Passes.
No approval required: The purchased membership or one-off service does not require admin approval.
If the member or company has active memberships that do not grant Day Passes, the system will not automatically activate the Use Day Passes option.
Using Half-Day Passes
Half-Day Passes allow members to consume only half a pass for shorter visits. If a member checks out before completing half the organization's business hours (as defined in the Business Hours settings), only 0.5 of a Day Pass is used.
To activate Half-Day Passes:
Go to Settings > Platform Modules > Resource Types.
Select the relevant resource type (for example, Hotdesk).
Set the Check-In Mode to Half-Day.
The 'Use Day Passes' Option
The Use Day Passes option is located in the General section of each member's profile.
Individual Members: If enabled, the member will use one of their personal Day Passes upon check-in.
Company Members: If the member is part of a company, the Day Passes of all company members are pooled together. Any member with the option enabled will use passes from this shared pool instead of their personal ones.